The Prompt Library
BusinessOperations

Define Your Team Roles and Responsibilities

Map out key roles and ownership areas in your business team.

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Prompt:

I need to establish clear roles and responsibilities for my team. Please help me create a comprehensive framework that defines each team member's role, accountabilities, and how they interact with others. TEAM CONTEXT: - Team size and composition: [DESCRIBE TEAM SIZE/STRUCTURE] - Department/function: [SPECIFY DEPARTMENT/FUNCTION] - Industry: [SPECIFY INDUSTRY] - Current challenges: [ANY ROLE CONFUSION OR OVERLAPS] - Team objectives: [KEY GOALS/OUTCOMES FOR THE TEAM] For each key position in the team, please provide: 1. ROLE PROFILE * Title and purpose statement * Position within team structure * Primary value contribution * Key stakeholder relationships 2. CORE RESPONSIBILITIES * Primary accountabilities (what this person owns) * Regular duties and deliverables * Decision-making authority * Resource management responsibilities 3. COLLABORATION FRAMEWORK * Cross-functional touchpoints * Information/deliverables provided to others * Dependencies on other roles * Communication expectations 4. PERFORMANCE METRICS * Key results areas * Success indicators * Quality standards * Timeframe expectations 5. COMPETENCY REQUIREMENTS * Essential technical skills * Critical soft skills * Experience and knowledge requirements Additionally, please include: - A RACI matrix template (Responsible, Accountable, Consulted, Informed) for major work processes - Guidance on identifying and addressing responsibility gaps - A method for documenting and communicating these role definitions - Best practices for reviewing and evolving roles as the team develops Please ensure the framework is practical, actionable, and helps create clarity for everyone on who does what, who decides what, and how work flows through the team.

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